Privacy Policy

Last updated: February 8, 2026

This Privacy Policy explains how aviown ("we", "us", or "our") collects, uses, and discloses your personal information when you use our website, mobile application, and related services (collectively, the "Services"). We are committed to protecting your personal data in accordance with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the General Data Protection Regulation (GDPR).

1. Responsible Entity

The responsible body for data processing on this website and in our app is:

aviown
[Company Name / Legal Entity Placeholder]
[Street Address Placeholder]
[Zip City Placeholder]
Switzerland
Email: info@aviown.com

2. Processing of Personal Data

We process personal data that we obtain from you as part of our business relationship. We may collect the following types of data:

• Contact information: Name, address, email address, telephone number.
• Account data: Username, password (hashed), roles and permissions.
• Aviation data: Pilot license numbers, medical expiry dates, flight logs, aircraft details, reservations.
• Financial data: Invoices, transaction history, IBAN details (for settlement purposes).
• Technical data: IP address, browser type, device information, log files.

3. Purpose of Processing

We use your data for the following purposes:

• To provide and maintain our Services (e.g., flight logging, reservation system).
• To manage your account and communicate with you.
• To calculate costs and generate invoices for clubs and owner groups.
• To ensure compliance with aviation regulations (e.g., license validity checks).
• To improve our platform and ensure security.

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or alteration. All sensitive data transmission is encrypted using SSL/TLS. Our primary data storage is located in [Data Center Location, e.g., Switzerland or EU], ensuring high data protection standards.

5. Sharing of Data

We do not sell your personal data. We may share your data with:

• Service Providers: IT service providers, hosting partners, or payment processors who process data on our behalf under strict confidentiality agreements.
• Legal Obligations: Authorities or courts if required by law.
• Organization Members: If you join a Club or Owner Group on aviown, certain profile and operational data (e.g., reservations, flights) will be visible to authorized administrators of that organization.

6. Your Rights

Under the FADP, you have the following rights:

• Right to access: You can request information about your stored data.
• Right to rectification: You can request correction of inaccurate data.
• Right to deletion: You can request deletion of your data, provided there are no legal retention obligations (e.g., for flight logs or financial records).
• Right to data portability: You can request your data in a structured, common format.

In the app settings, pilots can trigger a self-service personal data export (JSON/CSV) and initiate tenant-local account deletion/anonymization. Some records may be retained or pseudonymized where required for legal accounting, safety, or audit obligations.

To exercise these rights, please contact us at info@aviown.com.

7. Cookies and Tracking

We use strictly necessary cookies to ensure the functionality of our website (e.g., authentication). We may use analytics tools to understand usage patterns, but we prioritize privacy-friendly configurations.

8. Changes to this Policy

We may update this Privacy Policy from time to time. The current version published on our website applies.